Garage invoicing software

Invoices are built from the parts and labour actually recorded on the job sheet — not a guess made before the job started. VAT is handled per line, online card payment is opt-in, and invoice and payment records are kept ready for your accountant.

One job sheet. The invoice total carries straight across.

Book a demo See online booking in detail →

What does garage invoicing software need to get right?

A garage invoice has to match what was actually done, handle VAT correctly line by line, and reach the accountant without anyone re-typing it.

Built from the job sheetParts and labour lines recorded during the job become the invoice — no separate total typed in afterwards.

VAT handled per lineSet your own VAT rate once; a statutory fee like an MOT test stays correctly VAT-exempt automatically, without a manual override on every invoice.

Online card payment, opt-inCustomers can pay online once you switch it on — it's off by default, so nothing changes unless you turn it on.

A deposit already paid, shown clearlyIf a customer paid a deposit to confirm the booking, the invoice shows what was already paid without touching the total — nobody double-charges by mistake.

Overdue trackingUnpaid invoices are tracked so nothing quietly falls off the end of the month.

A customer portalCustomers can see their own invoices and pay from their own portal, rather than chasing a copy by email.

Ready for your accountantInvoice and payment records are kept Xero-ready, and a CSV export for QuickBooks Online, Sage 50 or a generic layout is coming with the next release, so the books will stay current without re-typing them.

How online booking and deposits work → · Inside the job sheet →

What garages ask before switching invoicing over

Do I have to re-type invoices into my accounting software?

Records are kept Xero-ready today, and a CSV export for QuickBooks Online, Sage 50 or a generic layout is coming with the next release — not a live two-way integration with either.

Do online card payments cost me anything extra?

Taking online payments is opt-in and off by default — you switch it on for your garage when you're ready.

If a customer already paid a deposit, do they get charged twice?

No. A paid deposit is shown as an informational note on the invoice; it never changes the subtotal, total or amount due.

Is RevIXO's own subscription VAT-inclusive?

Yes. Every RevIXO plan price already includes VAT where it applies — nothing is added at checkout.

See plans and pricing →

Invoicing questions, answered.

The essentials before you book a demo.

Where do invoice line items come from?

From the job sheet itself — the parts and labour actually recorded against the booking become the invoice lines, not a figure typed in separately.

How is VAT handled?

You set your VAT rate once. A statutory fee such as an MOT test stays correctly VAT-exempt automatically, and every other line follows your rate — no manual override needed on each invoice.

Can customers pay online?

Yes, once you switch it on. Online card payment is opt-in and off by default until you enable it for your garage.

Does a paid deposit get double-charged on the invoice?

No. A deposit already paid is shown as an informational note on the invoice; it never changes the subtotal, total or amount due.

Can I get invoice data into my accounting software?

Invoice and payment records are kept Xero-ready. A CSV export for QuickBooks Online, Sage 50 or a generic layout is coming with the next release.

See an invoice built from a real job sheet.

No slides. We look at your services, your VAT setup and how you get paid today, then show a job sheet turning into an invoice.

Book a short demo
Talk through your VAT setup and how customers pay you today
If it’s a fit, join as a founding garage—operator-assisted setup and a direct line to the builder

It runs in a browser, so there’s no new kit to install. Founding garages run free during the pilot; standard plans start at £89 per month after launch, including VAT where applicable. Onboarding is operator-assisted, and we won’t promise a setup timeframe until we know your setup.

Get a personal demo

Tell us about your garage and we’ll set up a walkthrough that fits how you work.